Estates & Properties Manager

JOIN THIS PROUD FAMILY BUSINESS!

This proud family business has been building business space for over three decades.

Within their spaces, they are dedicated to creating vibrant communities, their ethos is rooted in a deep passion for people – the customers, employees, and partners.

Through their work, they aim to not only enhance physical spaces, but also people’s mood and well-being when using the space. The unwavering dedication to quality, innovation, and design drives us to continually improve and evolve, ensuring that they remain a trusted partner in building a brighter future for all.

The developments are used across many sectors including retail, residential, education, manufacturing and industrial. They both sell and let properties across the UK to provide the demanding market with the highest quality business space.

A recent project example would be The Monocle in Hull which they have purchased, re-developed and commercialised it which in turn helps the local economy thrive.

As they continue to grow Allenby Commercial are hiring for an Estates and Properties Manager to managing their portfolio of properties, from contracts and compliance through to facilities management.

The role will report to the Directors and be responsible for the following:

Responsibilities:

• General property management and maintenance
• Ensuring good facilities, services and experience for their clients
• To lead a small facilities team as well as some sub-contractors
• Producing service charge budgets, reports and reconciliations
• Provide VOA and local authorities with all required information for business rates
• To tender utilities and insurance policies as well as overseeing re-charging of this to tenants
• Reporting on income and losses from renewables/utilities
• Managing other supplier agreements when applicable
• Working closely with their accounts department to ensure all rents, service charges, supplier bills are collected
• Identify property improvements and implement changes after board approval
• Be a lead on their property management systems
• Own their calendars critical dates for example critical dates, lease renewals, rent reviews, identify upcoming break clauses and end of lease dates.
• Taking appropriate legal action in relation to notices received
• Ensuring compliance with legal documentation, health and safety, fire, CCTV etc
• Managing the transactions or property handovers
• Standardising documentation across the companies
• Site inspections
• Implement feedback collecting, reviewing and actioning.
• Creating and maintaining strong relationships with clients.
• Direct facilities team in maintaining property upkeep and maintenance.

Requirements:

• Experience in a surveying position or Facilities Management role
• Knowledge in compliance within property management
• Experience within Health and Safety within property management
• Experience in managing a team
• Must be able to drive and have a car
• Proven experience in account management or related field.
• Strong organisational skills and attention to detail.
• Ability to manage multiple tasks and deadlines effectively.
• Excellent communication and negotiation skills
• Knowledge of insurance, utilities, and property management principles.
• Experience with budgeting and financial reconciliation.
• Familiarity with renewable energy solutions is a plus.
• Ability to build and maintain positive client relationships.
• Proficiency in relevant software and tools for project management and accounting.

Please apply by following the directions on the website, alternatively for more information and a full outline of the role, call Sam Horton

While we will endeavour to respond to every applicant personally, on occasion this is not always possible, therefore, if you have not heard back from us within 7 days of applying, you have been unsuccessful.