Privacy Policy
This privacy policy sets out how Emmerson Kitney Ltd uses and protects any information that you give Emmerson Kitney Ltd when you use this website.
Emmerson Kitney Ltd is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy policy.
Emmerson Kitney Ltd may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 21 June 2016.
Information We May Collect From You
We may collect and process the following data about you:
- Information you give us. You may give us information about you by filling in forms on our site ekfr.co.uk (our site) or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when using our site and when you report a problem with our site. The information you give us may include your name, address, e-mail address and phone number, demographic information such as postcode, preferences and interests and other information relevant to customer surveys and/or offers.
- Information we collect about you. With regard to each of your visits to our site we may automatically collect the following information:
- technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform;
- information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from our site (including date and time); products you viewed or searched for; page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page.
- Information we receive from other sources. We may receive information about you if you use any of the other websites we operate or the other services we provide. We are also working closely with third parties (including, for example, business partners, sub-contractors in technical services, advertising networks, analytics providers, search information providers) and may receive information about you from them.
Uses Made Of The Information
We use information held about you in the following ways:
- Information you give to us. We will use this information:
- to carry out our obligations arising from any contracts entered into between you and us, provide you with the information, and for internal record keeping;
- to provide you with information about other goods and services we offer that are similar to those that you have already purchased or enquired about;
- to provide you, or permit selected third parties to provide you, with information about goods or services we feel may interest you. If you are an existing customer, we will only contact you by electronic means (e-mail or SMS) with information about goods and services similar to those which were the subject of a previous sale or negotiations of a sale to you. If you are a new customer, and where we permit selected third parties to use your data, we (or they) will contact you by electronic means only if you have consented to this. If you do not want us to use your data in this way, or to pass your details on to third parties for marketing purposes, please tick the relevant box situated on the form on which we collect your data;
- to notify you about changes to our service;
- to ensure that content from our site is presented in the most effective manner for you and for your computer.
- Information we collect about you. We will use this information:
- to administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
- to improve our site to ensure that content is presented in the most effective manner for you and for your computer;
- to allow you to participate in interactive features of our service, when you choose to do so;
- as part of our efforts to keep our site safe and secure;
- to measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you;
- to make suggestions and recommendations to you and other users of our site about goods or services that may interest you or them.
- Information we receive from other sources. We may combine this information with information you give to us and information we collect about you. We may use this information and the combined information for the purposes set out above (depending on the types of information we receive).
Disclosure Of Your Information
We may share your personal information with any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006.
We may share your information with selected third parties including:
- Business partners, suppliers and sub-contractors for the performance of any contract we enter into with them or you.
- Analytics and search engine providers that assist us in the improvement and optimisation of our site.
We may disclose your personal information to third parties:
- In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
- If Emmerson Kitney Ltd or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.
- If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use and other agreements; or to protect the rights, property, or safety of Emmerson Kitney Ltd, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
Security
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
How We Use Cookies
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
Cookies used by Emmerson Kitney Ltd:
| Cookie Name | Purpose | Expiry date |
|---|---|---|
| _utma | This cookie collects information on each unique browser that visits a page on our site and provides each user with a unique ID. The information collected is completely anonymous. | This cookie expires after two years. |
| _utmb | This is created when a user first logs onto the website and is used to calculate how long a visit takes. | This cookie will expire after thirty minutes. |
| _utmc | Works alongside _utmb to calculate how long a visit takes. | Expires when a user leaves the site. |
| _utmz | Is designed to provide information on the type of referral used by the visitor to reach our site. | This cookie expires after six months. |
| _atuvc | This cookie is used to track usage of on page social share buttons. | This cookie will expire after one year. |
| _qca | Used for user reviews and customer feedback. | Expires after three years. |
Links To Other Websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy policy. You should exercise caution and look at the privacy policy applicable to the website in question.
Controlling Your Personal Information
You may choose to restrict the collection or use of your personal information in the following ways:
- whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes.
- if you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at info@emmersonkitney.co.uk
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.
You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you please write to Emmerson Kitney Ltd, The Old Foundry, Cowgate, Welton, HU15 1NB.
If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.
Client Data Privacy Notice
This privacy notice relates to the personal data and information about existing or prospective clients and their employees.
- Overview
Your personal information will be held by Emmerson Kitney Ltd (Company No. 06993883) (EK) for the purpose of the EU General Data Protection Regulation (GDPR).
EK is the Controller and Processor of personal data relating to the professional individuals within its existing or prospective client businesses. EK uses this data for the purposes of relationship management and development. This statement relates to this data only.
EK may obtain data indirectly about you from publicly available sources and via referrals from third party individuals and companies. There are publicly available sources we may obtain personal data about you. Such sources include:
- Social media sites where you have a publicly accessible profile, such as LinkedIn, Twitter or Facebook
- Your company websites
- Companies House
- Job site CV databases that you may have subscribed to
Your colleagues, associates and acquaintances may also pass on your personal data to EK employees by way of referral because they think EK services may be relevant to you. EK will process this data to make contact with you.
We may collect a range of personal work-related data from these sources such as:
- Names
- Job title
- Company
- Email address
- Mobile Number
- Company Address
We protect the data obtained from third parties according to the practices documented below.
- Personal Data We Collect
EK collects your personal data, including information provided in various ways. Some of this data is gained directly from you, including:
- In emails, during meetings, telephone calls and conversations, from business cards, when enquiring or registering for use of our services, when attending events or participating in any surveys.
- Some personal data may also be gained indirectly, such as:
- Information gained through other publicly available sources (for example LinkedIn)
- The data that we collect will depend upon our interactions with you, the privacy settings and features that you choose.
2.1 How we use Personal Data
EK uses the data collected to communicate with you and to offer you our recruitment consultancy services and/or services provided through our associated companies.
We will never share your data with any other third party, other than those stated in this policy, nor use your data for any other purpose, unless we firstly gain your consent to do so or we are duty bound from a legal perspective.
You have the right to access rectify, erase, object and restrict the processing of your personal data, with the ability to choose which form of communication you wish to receive. You also have the right to opt-out of receiving any communication at any time.
2.2 Recipients of Personal Data
EK shares your data with the following third-party service providers.
- Smailes Goldie Financial Recruitment Limited (07904254)
- Reach Resourcing Partnership Limited (10576420)
- Humber HR People Limited (11318638)
These providers are all associated companies to EK. The data storage and processing systems are protected to ensure access and processing of your personal data is controlled. This is to also minimise any risk to the integrity and/or security of your personal data. All the data is stored in accordance with GDPR practices.
EK will ensure that any third-party processor has adequate data protection measures in place that align with the requirements of the GDPR. EK will not share your data with any third-party processor outside of the UK, EU or USA.
EK will not sell your personal data or other information to any third-party without you written consent.
EK stores personal information on a secure CRM database which is shared with our associated companies named above.
Although data is stored centrally, all communication is segmented between the separate companies. We may on occasion share content between these companies when we believe the information will be relevant and valuable.
- Retention Period
EK will only keep your personal data for as long as necessary for the purposes for which it was gained. Personal data will be retained for the purposes of maintaining and/or developing a professional relationship or where we have another legal basis for processing (such as your consent or a contract with you).
EK will review the personal data we hold on you every 12 months to check for accuracy and relevancy and to ensure that we continue to have a legal basis for processing.
If the personal data is no longer necessary, or where we no longer have the legal basis for processing, we will delete or fully anonymise the data we hold on you, in line with our GDPR Policy. If your data becomes inaccurate, we will update it accordingly.
You may contact EK or any of the associated companies listed (see Recipients of Personal Data) any time to have your personal data removed and deleted from the specific company records. All such requests will be actioned within 30 days of receipt in writing.
- Complaints
EK will be more than happy to help you should you have any complaints about the processing of your personal data.
If you wish to complain or query any details or procedures relating to this Client Privacy Notice, please contact us on 01482 628808 or email gdpr@emmersonkitney.co.uk
You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.
- Changes to this Privacy Notice
We reserve the right to change this statement. Changes will be published on our website www.emmersonkitney.co.uk
We will notify you of any material changes to this statement via email (where possible) but recommend that you also check this notice regularly, so that you are informed of any changes.
Privacy Notice
Emmerson Kitney Ltd (herein referred to as the “Company”, “we”, “us, and or “our”) gathers and processes your personal data in accordance with this privacy notice and in compliance with the relevant data protection laws. This notice provides you with the necessary information regarding your rights and our obligations, and explains how, why, and when we process your personal data.
Emmerson Kitney Ltd has a registered office is at The Old Foundry, Cowgate, Welton, East Yorkshire, HU15 1NB and we are a company registered in England under company number 06993883. We are registered on the Information Commissioner’s Officer Register, registration number Z2794422, and act as a data controller when processing your personal data. We have a designated Responsible Person for data protection law compliance who can be contacted via our address details above, or by telephone using 01482 628808 and asking for the Data Protection Responsible Person.
We process your personal information to meet our legal, statutory, and contractual obligations and to provide you with our products and services. We will never collect any unnecessary personal data from you and do not process your information in any way, other than as specified in this notice.
Personal data that we collect may include:
- Name, home address, date of birth, personal telephone numbers, etc.
- Work email address and direct telephone numbers, etc.
- National insurance number.
- Identification record information such as passport number, driver’s licence number, etc.
- Special category personal data such as, health related information, identification photographs, criminal records information (only where applicable), etc.
- IP address and other online identifiers, etc.
We collect personal data through a variety of methods, including but not limited to:
- Online contact and information forms.
- Submitted CVs and applications.
- Telephone enquiries.
- Face-to-Face interviews, etc.
How we use your personal data
We take your personal data privacy seriously and will never disclose, share, or transmit your personal data without a clearly identified lawful basis and stated purpose, and we only retain personal data for as long as necessary for the purpose as specified in the privacy notice. When you have provided consent to our company to provide you with information relating to temporary or permanent employment opportunities, you are free to withdraw consent at any time.
- We collect and store your personal data when responding to your enquiry via our website, through social media, the telephone or in person.
- We collect and store your personal data as part of fulfilling a contract with you and or a prospective employer (temporary or permanent) or when working with our company as a direct employee and in delivering our contractual and legal obligations to you in that role.
- We collect and store your personal data as part of our legal obligation for business accounting and tax purposes.
- We may occasionally send you information where we have assessed that it is beneficial to you as a client and in our interests. Such information will be non-intrusive and is processed on the grounds of legitimate interests.
- We collect personal data when you access our website via cookies, etc.
Your Rights
You have the right to access any personal information that our company processes about you and to request information about:
- What personal data we hold about you.
- The purposes of the processing.
- The categories of personal data concerned.
- The recipients to whom the personal data has/will be disclosed.
- How long we intend to store your personal data for.
- If we did not collect the data directly from you, information about the source.
If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and or complete the information and we will strive to do so as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified.
You also have the right to request erasure of your personal data or to restrict processing (where applicable) in accordance with the data protection laws; as well as to object to any direct marketing from us. Where applicable, you have the right to data portability of your information and the right to be informed about any automated decision-making we may use.
If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the request; this is to ensure that your data is protected and kept secure.
Sharing and Disclosing Your Personal Information
We do not share or disclose any of your personal information without a lawful basis other than for the purposes specified in this notice or where there is a legal requirement. Our company uses some third parties to provide the services to our business functions that enable us to deliver our services to you.
All third-party processors acting on our behalf only process or access your data in accordance with instructions from us or their legal obligations, and comply fully with this privacy notice, data protection laws and any other appropriate confidentiality and security measures.
These third parties include governmental bodies; legal and accountancy professionals; our networking and infrastructure support providers; insurance and pensions providers, etc.
Safeguarding Measures
Our company takes every reasonable measure and precaution to protect and secure your personal data. We work hard to protect you and your information from unauthorised access, alteration, disclosure, or destruction and have several layers of security measures in place, including:
- SSL, TLS, encryptions, pseudonymisation, restricted access, IT authentication, firewalls, anti-virus/malware etc.
Transfers Outside the United Kingdom
Personal data in the United Kingdom is protected by the United Kingdom General Data Protection Regulation (UK GDPR) but some other countries may not necessarily have the same high standard of protection for your personal data. UK GDPR permits the unrestricted transfer of personal data to processors based within the European Union (EU) and our company use data processors and data centres who are based within the EU, in Ireland for most of our internal data storage.
Our company may also transfer limited personal data to those of our clients who are outside of the UK and the EU for the below purposes:
- In the fulfilling a contract with you and or a prospective employer (temporary or permanent).
Where we transfer personal information for the above reasons, we utilise the below safeguarding measures and mechanisms to ensure that your personal data is always safe and secure:
- Either encrypted email or secure file transfer systems as agreed with the client.
Consequences of Not Providing Your Data
You are not obligated to provide your personal information to our company however, as this information is required for us to provide you with our services or respond to your enquiries, we will not be able to offer some or all our services without it.
How Long We Keep Your Data
We only ever retain personal information for as long as is necessary for the purpose of processing, and we have strict review and retention policies in place to meet these obligations. As an example, we are required under UK tax law to keep your basic personal data (name, address, contact details) for a minimum of 6 years plus the current year, after which time it will be destroyed.
Where you have consented to us using your details for marketing related communications, we will keep such data until you notify us otherwise and or withdraw your consent.
Lodging A Complaint
Our company only processes your personal information in compliance with this privacy notice and in accordance with the relevant data protection laws. If, however you wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have the right to lodge a complaint with the supervisory authority.
Emmerson Kitney Ltd
The Old Foundry, Cowgate, Welton, East Yorkshire, HU15 1NB
Tel: 01482 628808
Information Commissioner’s Office
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Tel: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number.
Fax: 01625 524 510
Website Complaint Submission: https://ico.org.uk/concerns/handling/